Paying for things
Most GESSS expenses can be paid by the GSA Office. You will need to send the invoice to the GSA Office and ask them to pay the invoice. Try to give them one week’s notice. Also, keep in mind expenses need approval from two Committee members, so send your email to the GSA staff and copy your committee members asking them to endorse the payment. The GSA staff will make the payment and keep a record of the expense. The expense will be applied against your monthly transaction report.
Credit Cards
Each GESSS committee will be issued a credit card with a small limit. Please plan your spending accordingly. We suggest you use the credit card for small online purchases and where possible obtain invoices. If you can’t get an invoice or receipt, then retain a copy of the email and forward the email to the GSA Office.
Receipts
Just remember, any purchase you make for the GESSS, be sure to keep your receipts. If the receipt is on the EFTPOS paper, be sure to scan it straight away and save it in a receipts folder so that it is not lost and it is easy to email. Any receipt or payment of invoices has to be seconded by the Treasurer, or if the Treasurer is making the claim, the Chair or vice chair must second the approval.
Revenue
Finances also include receipt of funds from sponsors. See the Sponsorship page for more details on how to do this.